The Villages Classic Automobile Club
Bylaws
For simplification purposes, it shall be herein referred to as the Club.
Section 2. The purpose of the Club shall be to provide activities for its members, the opportunity to promote antique and classic automobiles and to provide mutual enjoyment for its members.
Section 2. The Executive Board shall have the power to proceed in any manner, consistent within our by-laws, that serves the stated interests of the Club. The decision of a majority of the Executive Board on any question shall be binding until the next regular or special meeting of the Club, when such decisions may be nullified or amended, as provided for hereinafter.
- The Annual Meeting will be held at the February meeting of each year.
- The office of President, Secretary and two (2) Directors will take place on odd years. The office of Vice President, Treasurer and one (1) Director shall take place on even years.
- Officers shall hold office for two years and shall assume office effective July 1st .
- If the office of President is vacated, the Vice President will assume said office and an election will take place within two (2) months, unless the election cycle takes place sooner.
- If an office, other than President, is vacated the Executive Board shall appoint a member in good standing to fulfill the term of said office until the new election cycle.
- No member shall hold more than one office simultaneously.
- All records, either electronic or otherwise shall be transferred to the newly elected officer in a timely fashion.
- The Executive Board, upon written request of an officer or Director, may provide for an authorized leave of absence from official duties for a period up to three (3) months at a time. The Executive Board may grant a total of two (2) leaves of absences per calendar year.
- If an officer misses three (3) consecutive monthly meetings or five (5) monthly meetings (without an approved leave of absence) within a calendar year that office shall be deemed vacated and filled according to current by-laws.
- A Nominating Committee, appointed by the Executive Board shall accept the written nomination of any qualified member for the office to be fulfilled. Candidates for office may not serve on the nominating committee for that election nor can be a member of the current Executive Board.
- The Nominating Committee shall present the names of all the candidates who have expressed an interest for the office at the December meeting. No nominations will be accepted from the floor.
- To be elected, a candidate for office shall accept the nomination; receive a majority of votes of the members present and voting at the meeting at which they are elected. If the election is not contested, the Secretary will cast one vote for each office.
- When no candidate for office receives a majority vote, balloting shall continue with the same ballot, unless a candidate removes his/her name. No absentee balloting is permitted; members must be present.
- The Executive Board shall appoint three (3) tellers to count the votes and the Chairperson of the Nominating Committee shall certify the vote.
- The Secretary shall keep all ballots, including used, unused, challenged and voided votes for one (1) year following election of officers.
- The results of any election of officers shall be published to the members in a timely fashion after the vote has been taken and certified.
Section 1. President shall:
- be chief executive officer of the Club
- preside at all meetings of the members and of the Executive Board. In the absence of the President, the Vice President shall preside
- if both President and Vice President shall be absent, the Executive Board may appoint a temporary President to officiate
- shall nominate all committee chairpersons with final approval from Executive Board
- represent the Club with all external groups unless another person is approved by Executive Board
- be ex-officio member of all committees
- fulfill such other duties as the office requires and as are consistent with these by-laws
- have authority to appoint duties or tasks to members as needed.
- fulfill the duties of the President in the absence of the President
- assist President in his/her duties of the Club
- assume duties assigned by the Executive Board
- perform any other duties common to the office.
- handle all official correspondence of the club
- keep and distribute electronically the minutes of the general and Executive Board meetings
- type and mail all correspondence
- perform such other duties as may be prescribed by the Executive Board and those that pertain to the office.
- collect and disburse the funds of the club as may be ordered by the Executive Board
- prepare and report financial statements on a monthly basis
- render a financial report at the annual meeting of members and whenever the President or Executive Board may require the same
- shall give bond at the expense of the Club, if required to do so by the Executive Board
- collect and receive all dues payable by club members and provide a receipt to the member and those responsible for membership roles
- pay all bills
- keep accurate club financial records
- be chairperson of the financial audit committee - total of three (3) general membership members,
- the financial records will be subject to an internal audit to be presented to the members at the Annual Meeting.
- are full voting members of the Executive Board
- shall perform such duties as assigned by the Executive Board
Section 1. Members must be a resident or a spouse, domestic partner of a resident of the community known as "The Villages, Florida". Non-Village residents who do not meet the above requirement may not be a member of this club.
Section 2. Upon receipt of properly executed application, new members shall be accepted or rejected by the Executive Board upon recommendation of the Membership Committee.
Section 3. Dues - The amount of annual dues shall be fixed by the Executive Board from time to time at its discretion. All payments of dues shall be made to the Treasurer in person or by mail no later than the first day of February to be held in good standing within the Club. Dues for a single or household membership, resident, spouse or domestic partner paid after July 1st of each year will be reduced by 50% for the balance of the year. All dues paid by check must be made payable to "Villages Classic Automobile Club"
Section 4. Termination of membership - The membership of any club member may be terminated only by unanimous vote of the Executive Board for conduct unbecoming a member or other cause, upon a written recommendation of the Membership Committee. The member in question shall be granted full opportunity to hear and to reply to the charges or reasons for such action prior to a vote by the Executive Board. Any member whose dues are more than 30 days in arrears shall be dropped from the Club's membership roll.
Section 5. Resignation of Membership - Any member may resign by tendering his resignation in writing to the Executive Board. Such resignation of membership does not entitle the member to any refund of dues paid.
Section 6. The members of this club shall not be entitled to any individual or collective interest, participation, share, right and/or property right in and to the assets of the Club; but such assets shall be the indivisible property of the Club thereof; no dividends, pecuniary profits, stock dividends or payments of like manner shall ever be declared or paid to the members of this Club.
Section 1. Club members shall hold no less than one meeting annually for the election of officers and the transaction of the business of the Club and monthly meetings as practicable. Special meetings may be called by the President or upon signed request of three members of the Executive Board or 20% of the general membership. Notice by general membership requesting a special meeting must be in writing and signed by appropriate members. At least two weeks written notice with reason/purpose must be given to all members prior to meeting date.
Section 2. For purposes of conducting business at regular or special meetings of the Club, 20% of the clubs membership shall constitute a quorum. A vote of a majority of such quorum shall be sufficient to approve, nullify or amend Executive Board decisions, to elect officers, and to deal with such other items of business as may come before such meeting
Section 1. The Executive Board may create Standing Committees as needed. The responsibilities of each committee shall be assigned by the Executive Committee.
Section 1. The By-laws committee shall meet prior to the Annual Meeting to recommend changes to the by-laws if appropriate at each scheduled Annual Meeting.
- Amendments of the Club by-laws may be made by a majority vote of the Clubs members in good standing in attendance at a properly/regularly scheduled or special meeting upon two (2) weeks notice to all Club members stating the proposed changes. A quorum for such purposes will be at least 20% of the Clubs membership in good standing.
Section 1. If at any time the Club should be dissolved, any outstanding obligations shall be paid and any remaining funds or assets shall be distributed to a charity selected by the remaining members. For this purpose, the same 20% quorum will apply with a majority vote of qualified members present.
